Quote generator

A good quote does two jobs: it wins you the work and it sets the money up so getting paid is simple later. This free quote generator handles the look, fill in your details, list the work, and download a clean PDF you can send. Nothing you type is stored or uploaded. Here is how to use it, and what a quote should say to win the job.

How to make a quote

The form on the left fills in the quote on the right as you type, so you see exactly what your customer will get.

• Add your business name, address and contact details, and your logo if you have one.
• Enter who the quote is for.
• Give it a quote number and set the issue date and how long it's valid for.
• Add a line for each part of the job, with a quantity and a price.
• Turn on VAT if you're registered, and note any deposit you take on acceptance.
• Add your terms in the notes, then hit Download PDF.

What a winning quote includes

Homeowners rarely pick the cheapest quote. They pick the one that feels clear and trustworthy. That comes down to a few things being on the page.

• Your business name, contact details and a quote number, so it looks professional and easy to refer back to.
• An itemised breakdown, not one lump sum, so they can see what they're paying for.
• A clear total, with VAT shown separately if you're registered.
• How long the quote is valid, which protects you when material prices move.
• What happens next: the deposit to secure the booking and how the balance is paid.

For the full breakdown of the wording that wins work, read what to put on a quote that wins.

Price it before you present it

A tidy quote won't save a price that loses you money. Make sure the numbers underneath are right first. Work out your labour with the day rate calculator, add a deliberate profit with the markup and margin calculator, and if you're VAT-registered, get the tax right with the VAT calculator. The bigger picture is in how to price a job so you actually make a profit.

Quote or estimate: which are you giving?

They aren't the same, and the difference matters. A quote is a fixed price you're committing to for the work described. An estimate is your best guess, which can change as the job unfolds. Quote a fixed price for anything you can scope properly, and be honest when you genuinely can't, like opening up a wall when nobody knows what's behind it. What loses trust is a "quote" that keeps creeping up. If it might change, call it an estimate and say why.

Put a validity date on it

Materials and your own costs move, so a quote shouldn't stay open forever. Say how long it holds, thirty days is common, so a customer can't come back six months later expecting last season's price. It's a small line that saves an awkward conversation and protects your margin.

Take a deposit on acceptance

The quote is where you set up how you'll get paid. Asking for a deposit when the customer accepts filters out the tyre-kickers, covers your materials, and turns a "maybe" into a booked job. A quarter of the total is a fair standard, more when you're buying a lot of materials up front. Note it on the quote so there are no surprises. Here's how much deposit to take and how to ask without the awkwardness.

From quote to invoice

Once the customer says yes and the job's done, the quote becomes an invoice for the balance. You can make that in a tap with our invoice generator, then read how to get paid faster to keep the money moving.

This generator is a great start for a one-off quote. When quoting becomes a weekly job, Snapquo builds a branded quote from your saved items in about a minute, takes the deposit the moment the customer accepts and signs, and turns it into an invoice for the balance without you retyping a thing.

This tool and guide are for general information and are not legal advice. An accepted quote can form a binding contract, and the right wording depends on your work. Check the current GOV.UK guidance or speak to a professional if you're unsure.